Description
Role & Responsibilities
Ensure 100% accuracy for meeting logistics Maximize use of CP4’s time. Prioritize calendar to avoid schedule conflicts. For example, time manage CP4’s day: block out periods for e-mail, return telephone calls, etc. Act immediately on any Customer Related issues. Source sequence of events. Redirect to the appropriate point of contact. Follow up on customer requests to ensure resolution. Manage travel arrangements and expense reports, reconcile expenses for extended team Prepare/print documents/reports/presentations/ as required for meetings. Flag urgent messages and/or emails as required and action accordingly. Manage CP4’s e-mails, while there in or out of the office – redirect and/or take immediate action. Provide support to the extended team Manage department communication: distribute organization announcements, new product launches, training programs, town halls, weekly meeting, translation of Versacom documents, etc Manage recognition program for department Coordinate department meetings: internal/external (for example, town halls, weekly, etc) Preparation of agenda items, booking meeting room, coordinating meals and snacks. Point of contact for all visitors. Enter all HR/HRSS transaction in SAP : hires, promotions, compensation, absenteeism, payroll (time reporting), etc Update and maintain Managements’ personal files : vacation, BC1964’s Co-ordinate annual AIP / Salary Review processes Oversee and co-ordinate equipment for new hires: lap-top, telephone, ID access, VISA card, workstation (Nexacor) etc. Generate adhoc reports: turnover, headcount, job code, etc Create and maintain department org. charts Manage contractor onboarding Manage CDC site on leader’s behalf: i.e. approving training programs Answer question from internal / external customer on different matters Resolve problem without escalation Order Stationary / Supplies Point of contact if team member or other groups need support on company policies, reference letters, etc Manage APSS activity; coding invoicesWork Address Details - 5099 Creekbank & 22 Adelaide (must be flexible)
