Description
40 hours per week. Ovetime as required.
Generate invoices and accruals for events based on detailed quotes from Production Managers as well as actual job reports and information. Collect and maintain complete and accurate back-up for invoices and accruals in the event files. Ensure the event database is kept up to date and reviewed regularly for accuracy and completeness. Work across all Dome departments to ensure relevant information is acquired and any questions are answered. Verify that all events have been accounted for. Recognize and highlight problems that may occur on project accounting and suggest alternatives to the Production Manager. Review and verify vendor invoices for relevance towards the event and ensure adherence to Dome practice and policy. Send invoices to appropriate staff members for review and receive sign-off to move forward with payment. Accurately cross-reference and code invoices with applicable event including the breakout of GST, QST, and HST and input invoices into database. Reconcile vendor invoices to estimates, highlight discrepancies and adjust accordingly. Resolve inquiries about event invoices and costing from Production Managers, vendors, clients and other Dome staff in a timely manner. Generate invoices for ad-hoc activities as required. Prepare financial reports as required and assist with revenue and cost journal entries at month end.Manager's notes for role:
I'm really just looking for a solid financial admin person that can help with invoicing and costing. Doesn't need to be an accountant. Quick learner, decent Excel skills, ability to quickly learn and use new software, fast (as we have lots of volume), and ideally someone who follows sports (nice to have as sports makes up 90% of our business but not crucial).
Work Address Details - 1 Blue Jays Way, Suite 3400, Rogers Centre
